Union Credential Tracking Software | Certification Management
Keep members compliant, qualified, and dispatch-ready
Unions are responsible for more than dispatching members to jobs—they must also ensure members hold the right licenses, certifications, and safety credentials. Tracking this information with spreadsheets or paper files is error-prone and risky. A missed certification can mean lost jobs, compliance violations, or safety issues.
Union Impact provides union credential tracking software that centralizes certifications, automates reminders, and integrates directly with dispatch. Locals can protect members, stay compliant, and streamline operations without administrative headaches.
Why Credential Tracking Matters for Unions
Compliance and Liability Risks
Expired certifications can expose unions and employers to legal risk.
Some industries (construction, energy, healthcare) require strict tracking for OSHA, state licenses, or safety training.
Missed renewals can block members from dispatch opportunities.
Impact on Dispatch and Member Trust
Referring unqualified members creates disputes.
Members expect their union to protect them by enforcing credential rules.
Transparent credential management builds trust that jobs are awarded fairly.
For more on member data management, see Tracking Union Member Information.
Key Features of Union Impact’s Credential Tracking
Centralized Record Management
Store all licenses, certifications, and qualifications in one secure profile.
Upload supporting documents via Digital Union File Management.
Role-based access keeps sensitive records secure.
Automated Alerts and Expiration Reminders
Members and staff receive reminders when certifications are nearing expiration.
Automated workflows prevent dispatching members with expired or missing credentials.
Dashboard summaries highlight members at risk of losing eligibility.
Our platform is hosted only in SOC 2 Type II / SOC 3 Type II–audited data centers, giving you a proven compliance baseline from day one.
Nightly Off-Site Backups
Your data is backed up automatically every night to a separate, secure data center—so you’re protected from accidental loss or hardware failures.
Security You Can Trust
Your connection to our system is encrypted with HTTPS (SSL/TLS) using 2048-bit certificates, ensuring your data stays private and tamper-resistant in transit.
Integration With Dispatch and Dues
Smarter Dispatch Decisions
Credential data integrates with Dispatch Management and the Union Out-of-Work List. Members missing requirements are flagged automatically, ensuring only qualified workers are referred.
Connected to Member Status
Because credentials live inside the Member Management System, they sync with dues, eligibility, and grievance records. This prevents duplicate data entry and ensures accurate compliance checks.
Dedicated Infrastructure: Your security is our priority. Every client receives their own dedicated server, meaning your data is never co-mingled with anyone else’s. This private environment ensures maximum security and performance.
Choose a reliable partner that follows the latest security protocols.
Reporting and Compliance Oversight
Customizable Reporting
Generate reports on certification status by member, trade, or employer.
Export data to Custom Union Report Management for executive boards.
Provide evidence of compliance to regulatory agencies or contractors.
Data for Negotiations and Safety Programs
Identify training gaps across the membership.
Use credential data to support joint training initiatives.
Provide clear evidence of union member qualifications during contract talks.
For more on compliance reporting, see Top Benefits of Integrated Union Reporting Software in 2025.
Data Sovereignty Guaranteed: We are a U.S.-based company and store all American client data on servers within the United States.
To meet Canadian privacy laws: all Canadian client data is hosted exclusively in Canadian data centers.
For nearly two decades, we’ve been a trusted partner to union halls across North America.
Since 2006, our hands-on experience has given us a deep understanding of the unique challenges you face. We are proud to provide powerful, tailored solutions that solve those challenges and make a real impact on your operations.
Proven Outcomes of Digital Credential Tracking
Benefits for Locals
Reduction in missed renewals with automated reminders.
Fewer dispatch disputes by enforcing credential rules.
Faster compliance reporting with centralized data.
Benefits for Members
Increased confidence that referrals are fair and safe.
Easy self-service access to upload or renew certifications.
Stronger career opportunities with proof of qualifications always up to date.
Credential tracking is one more way Union Impact transforms administration into a strategic advantage. When paired with grievance tools, dues processing, and event tracking, it ensures every aspect of member data is secure, connected, and actionable.
See how other locals benefit in Union Client Testimonials.
Union Impact was founded on one principle: unions deserve software designed for them—not retrofitted business tools. By handling migration, integrating core modules, and focusing on compliance and transparency, Union Impact gives locals the tools to stay organized, retain members, and grow.
To hear directly from locals using our platform, see Union Client Testimonials.
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If you have questions or need assistance, feel free to contact us. We’re here to help you navigate your union software needs.
