Complex Dues. Simplified Collections. Perfect Accuracy.

Purpose-Built Software for Union Dues Processing

Automate the full dues lifecycle with a rules-driven engine that supports flat fee, per capita, and hybrid models. Eliminate spreadsheets, reduce errors, and keep ledgers synchronized across members, employers, and affiliates—without duplicating the payment-portal content owned by Payments System for Unions.

Financial Clarity Without Extra Busywork

Staff gain real-time visibility into balances, statuses, and exceptions; members see accurate obligations tied to their records in Member Management System. Documentation and exports are centralized in Digital Union File Management to keep audits straightforward.

Dues Model Engine: Flat Fee, Per Capita & Hybrid Control

Configure Models That Match Your Bylaws

Set Flat Fee schedules by classification/status and cadence (monthly, quarterly) for predictable, easy-to-audit revenue. Use Per Capita (or hourly/percentage) rules tied to active headcount, hours, or wage rates for precision. Local/affiliate overrides and effective-date versioning let you adopt mid-contract changes without retroactive errors—posting directly to ledgers in Payments System for Unions.

Advanced Rules: Tiers, Exemptions, and Pro-Rating

Automate tier progressions (probationary → apprentice steps → journey), apply exemptions (leave, disability, strike credit, hardship), and pro-rate partial periods. Lock approved schedules to preserve audit trails. Financial context appears alongside action history in Tracking Union Member Information for faster decisions.

"The Union Impact team has improved the efficiency of our Market Recovery Program (MRP) by providing automated processing tools for our contractors and business office. This web-based tool has reduced the time required to process paper requests and time cards... [their] team worked with our Local Union to provide a system specific to our business requirements. The program allows us to track the distribution of funds and helps ensure the contractors comply with the MRP's rules. The program allows us to track every dollar allocated to each contractor, project, or member. We can recommend Union Impact to any Local Union looking to do the same."

"It is my absolute pleasure to recommend Union Impact as a cloud based software provider for unions... Union Impact has helped us run a better market recovery program. The ability to do real-time tracking of job development and representative activities and the platform’s integrated nature has allowed us to free up man power that was once used on writing reports, consolidating information, and tracking jobs and contractors"

"We have used Union Impact software since January 2017, and it has been a lifesaver when trying to find members to fill labor requests... The software sends a dispatch by texting and emailing qualified members, and they can respond from their phone. I have been able to fill every call at a moment's notice. The first month using it, the program sent out 700 texts to members. Our members are happier because they are working, and our employers are happier because they have experienced workers on site. Win-Win!"

"We have been using Union Impact for quite some time and our Local couldn't be happier with all the options this system has to offer. They have created a program that is very comprehensive and useful. Their customer service department has gone to great depths to assist us with all our needs and has made several changes to accommodate us without hesitation."

Schedule Your Free Demo of Union Impact Software Today!

Payment Channels for Dues: Contractor Batches & Self-Pay

Employer Remittance & Batch Processing

Employers securely upload batch files each pay period. The system validates member IDs, detects rate mismatches/duplicates, and posts approved items to all member ledgers—linking remittances to jobs via Dispatch Management and projects in Project Tracking & Management for end-to-end traceability and affiliate remittance accuracy.

Member Self-Pay—Without Re-Explaining Portals

Members pay 24/7 by card/ACH with autopay and installments; reminders and receipts are automated through Personalized Member Messaging. For gateway, PCI, refunds, and portal UX details, the canonical content lives on Payments System for Unions to prevent keyword cannibalization.

Easy-to-Use, Secure, & User-Friendly System.

Trusted By Multiple Unions Across North America

Union Impact Was Custom Built for Unions to Address Union Management Needs

Reconciliation & Exceptions: Fast, Defensible Month-End

Exception Queue That Speeds Close

The platform isolates discrepancies (missing IDs, negative balances, duplicate pay periods) in a dedicated Exceptions queue. Approvers correct and re-post, then lock the period to protect prior statements—standardizing month-end and audit readiness with reports from Custom Union Report Management.

Affiliate Remittances & Evidence Tracking

Generate affiliate files and summaries by employer, office, or period. Store PDFs/CSVs and supporting evidence in Digital Union File Management. For risk posture and infrastructure hardening, reference Business Computer Technicians – Cybersecurity and union-specific guidance in Data Security for Unions: 2025.

Key Benefits of Union Impact Dues Processing

Any Dues Model

Flat fee, per-capita, hybrid, tiered, effective dates, auto-calculation.

Employer Batches

Upload, auto-validate, bulk post; catch mismatches; link to jobs/projects.

Member Self-Pay

Card/ACH, autopay, plans, mobile wallet, instant receipts, reminders.

Live Ledgers

Real-time balances, receipts, timestamps, aging, smart alerts, notes.

Exceptions & Close

Auto-flags, approvals, period lock, rollbacks, close checklist, audit cues.

Audit Ready

Full history, affiliate remittance exports, CSV/PDF, immutable logs, evidence files.

Schedule Your Free Demo of Union Impact Software Today!

Initiation Dues: First-Day Accuracy & Status-Aware Logic

Automated Formulas, Pro-Rating & Credits

Define multi-component initiation logic (application fee + first-month dues + assessments), pro-rate by join date, and credit prior payments or reciprocal transfers. Versioned rules ensure governance continuity and clean auditing during contract updates or board approvals.

Dynamic Recalculation on Status Changes

When members move from applicant → apprentice → journey or change employer groups, the system recalculates obligations automatically and updates ledgers. Progress is visible within profiles in Member Management System, with rollout best practices in Upgrading & Onboarding Union Software.

Reach Out to Learn More!

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Union Name

Phone

Your Role

Number of Members

Message

Leadership Insight: KPIs, Trends & Operational ROI

Board-Ready Metrics Without Manual Spreadsheets

Track collection rate, time-to-post, exception rate, and affiliate remittance accuracy across employers/offices. Compare flat fee vs per capita outcomes over time to choose the best-performing model for your Local, using dashboards and exports from Custom Union Report Management.

From Efficiency Gains to Strategic Decisions

Quantify staffing and process wins with guides like How Union Software Reduces Administrative Workload and demonstrate value to leadership with The ROI of Investing in Union Management Software. For communication lifts tied to timely reminders, see How to Automate Union Dues Collection (and Why You Should).