Union Database Migration & Management Software
Stop Struggling With Outdated Member Databases
Many unions still rely on spreadsheets, paper files, or outdated systems to manage member data. This leads to errors, disputes, and wasted staff time.
Union Impact provides done-for-you database migration and ongoing management. We move your records securely into the cloud, validate accuracy, and connect your data to tools like Member Management System and Dispatch Management. With our white-glove approach, your local can modernize without disruption or lost data.
Done-for-You Database Migration
Secure Transfer From Legacy Systems
Our migration team imports data from spreadsheets, old custom databases, or third-party union software. Every record is mapped and validated to preserve accuracy. Historical records, categories, and attachments are included.
Full Validation Process
Field mapping ensures consistency across member profiles.
Duplicate checks prevent data errors.
Admins receive a validation report before final sign-off.
By handling migration for you, Union Impact eliminates the stress of moving from one system to another.
Turnkey Member Database Management
Role-Based Access for Staff and Members
Once migrated, your member data lives in the secure Member Management System.
Staff can manage, update, and audit records.
Members can update only approved fields, keeping control where it belongs.
Contractors or employers can be granted limited access when needed.
Self-Service and Flexibility
Members can upload credentials, update personal details, or view their history. Admins configure permissions for each field, ensuring security while reducing staff workload. For broader file needs, the system connects with Digital Union File Management.
Security, Backups, and Compliance
Enterprise-Grade Protection
Every union’s database is siloed on dedicated servers. SSL encryption secures communications, while daily backups protect against loss. Restoration options cover a full year of daily records.
Hardening and maintenance
For locals requiring additional protections, Union Impact partners with Business Computer Technicians for expert cybersecurity audits and hardening.
This structure ensures your database isn’t just modern—it’s compliant, resilient, and future-ready.
Single-Screen Member Overview
View contact info, dues status, certifications, history, and activity—all in one place.
Task Assignment with Reminders
Assign follow-ups or tasks to staff and send automatic reminders via email or SMS.
Secure, Self-Service Member Portal
Give members access to update their info, view documents, and submit requests securely.
Member-Submitted Updates
Empower members to update their profiles or request changes—no manual entry needed.
Real-Time Insights & Reporting
Access detailed reports on member activity, trends, and compliance with a few clicks.
Custom Tags & Smart Filters
Organize members with custom fields and tags for precise sorting, targeting, and communication.
Integration With Union Impact Modules
Connected to Dispatch and Lists
The database feeds directly into Dispatch Management and the Out-of-Work List. This ensures referrals are accurate and up to date in real time.
Reporting and Compliance Oversight
Data syncs with Custom Union Report Management, making it easy to generate compliance reports, referral audits, or member history logs. Integration with Union Dues Processing Software ensures payments connect seamlessly with member records.
Together, these connections eliminate silos and provide a single source of truth across your union operations.
Reach Out to Learn More!
Proven Results With White-Glove Service
Faster Onboarding and Adoption
Because Union Impact handles the migration end-to-end, locals onboard faster with fewer errors. Admins receive direct training to manage and update the database confidently.
No Lost Time, No Lost Data
Our white-glove approach means:
Migration completed without disrupting day-to-day operations.
Validation ensures accuracy before go-live.
Ongoing support guarantees your system stays aligned with your bylaws.
Unions that move to Union Impact report fewer disputes, stronger compliance, and measurable reductions in administrative time. When paired with Custom Union Report Management and Grievance Tracking Tool for Unions, database management becomes a strategic advantage—not a liability.
